Terms and conditions - Candidate's Webportal | Poznan University of Technology

This document has been translated from the Polish original for reference purposes only. In the event of any discrepancy between this document and the Polish original, the original shall prevail. The original Regulations can be found here: https://rekrutacja.put.poznan.pl/rules.vm.

1. Laws and regulations:
   1. The Act of 20 July 2018 – Law on Higher Education and Science (Journal of Laws 2023 item 742),
   2. The Regulation of the Minister of Science and Higher Education of 27 September 2018 on studies (Journal of Laws 2023 item 2787) § 44 paragraph 2,
   3. The Act of 27 August 1997 on vocational and social rehabilitation and employment of disabled people (Journal of Laws 2024 item 44).
2. The Resolutions of the Academic Senate of Poznan University of Technology:
   1. on conditions and admission procedure for studies (https://www.put.poznan.pl/rekrutacja/aktyprawne),
   2. on admission rules to the Doctoral School of Poznan University of Technology (https://phdschool.put.poznan.pl/en/zasady-rekrutacji/),
   3. on regarding the regulations of postgraduate studies (https://www.put.poznan.pl/studia-podyplomowe/zasady-rekrutacji).
3. The Decrees of the Rector of Poznan University of Technology:
   1. on the detailed recruitment organization for Polish citizens (https://www.put.poznan.pl/rekrutacja/aktyprawne).
   2. on taking up and pursuing studies at the Poznan University of Technology by non-Polish citizens (https://bip.put.poznan.pl/artykuly/zarzadzenia),
   3. on payment amounts and rules and regulations concerning payment exemption in a given academic year (https://www.put.poznan.pl/oplaty).

1. Poznan University of Technology conducts an online registration of candidates for the first-cycle and second-cycle studies, for doctoral school and for postgraduate studies.
2. Online registration of candidates applies to Polish citizens and foreigners.
3. Online registration of candidates is conducted within the periods specified in the enrollment schedules
   1. Enrollment schedule for first-cycle and second-cycle studies for Polish citizens describes Poznan University of Technology Rector's decree (https://put.poznan.pl/rekrutacja/aktyprawne)
   2. Enrollment schedule for first-cycle and second-cycle studies for non-Polish citizens describes Poznan University of Technology Rector's decree (https://bip.put.poznan.pl/artykuly/zarzadzenia)
   3. Enrollment schedule for Doctoral School of Poznan University of Technology is published on website (https://phdschool.put.poznan.pl/en/harmonogram-rekrutacji)
   4. Enrollment schedule for postgraduates studies is published on website (https://www.put.poznan.pl/studia-podyplomowe/spis)

1. The enrollment system available at https://rekrutacja.put.poznan.pl/en/ is used for the electronic registration of candidates.
2. The following steps should be made in the enrollment system:
   1. creating an individual account,
   2. filling in the required personal data and data concerning previous education,
   3. choosing the fields of study,
   4. submitting required documents,
   5. paying the recruitment fee,
   6. printing the application form.
3. The enrollment system allows the candidate to arrange chosen fields of study as a priority list.
4. Online registration of candidates for Doctoral School is analogous to the recruitment of candidates for the first-cycle and second-cycle studies, except that the discipline is understood as a field of study, and admission to studies means admission to the doctoral school.
5. Online registration of candidates for postgraduate studies is analogous to the recruitment of candidates for the first-cycle and second-cycle studies, except that the postgraduate studies are understood as a field of study, and admission to studies means admission to postgraduate studies. There is no fee for enrollment for postgraduate studies, however the payment for at least one semester of studies is required for acceptance.

1. The enrollment system will generate an individual bank account number for each candidate into which all the recruitment fees should be paid.
2. The rules of charging fees are specified in The Decree of the Rector of Poznan University of Technology on payment amounts and rules and regulations concerning payment exemption in a given academic year (https://www.put.poznan.pl/oplaty).
3. The amount of fees is specifed by:
   1. Rector's decree on the detailed recruitment organization for Polish citizens.
   2. Rector's decree on taking up and pursuing studies at the Poznan University of Technology by non-Polish citizens
   3. Rector on the basis of Senate resolution on admission rules to the Doctoral School of Poznan University of Technology.
   4. There is no fee for enrollment for postgraduate studies, however the payment for at least one semester of studies is required for acceptance.
4. Any payment of the recruitment fee made by the candidate is registered and visible in the enrollment system.
5. If the payment is not registered in the system within one week or by the end of registration process, the candidate should contact the recruitment panel to clarify the situation and present the proof of payment. It is recommended that the payments are made in the way that guarantees the most efficient cash flow.
6. The condition for recognizing the payment is obtaining by Poznan University of Technology a bank confirmation of the payment to the bank account of Poznan University of Technology.
7. Any questions regarding recruitment fees should be sent to: rekrutacja@put.poznan.pl.

1. The recruitment panel will accept the candidate's application only after proper registration in the enrollment system, payment of the recruitment fee and delivery of a set of required documents in accordance with the recruitment schedule.
2. The candidate is responsible for filling in the fields of the electronic registration form correctly.
3. Poznan University of Technology holds the rights to periodically switch off the enrollment system for purposes of conservation and servicing. The system status and information about service breaks are published on the enrollment system website (https://rekrutacja.put.poznan.pl),
4. Poznan University of Technology is not responsible for the lack of registration opportunities due to reasons that the University has no influence on.
5. In case of difficulties in registration the candidate should contact the recruitment panel within the registration deadline. Contact with the recruitment panel is possible through email rekrutacja@put.poznan.pl, for foreigners through email study@put.poznan.pl, for candidates for doctoral school through email phd.school@put.poznan.pl and for candidates for postgraduate studies through email studia.podyplomowe@put.poznan.pl.

1. Communication between the user's terminal and the enrollment system is performed using SSL protocol which assures cryptographical security of sent data.
2. The candidate can access the account with the use of a web browser, logging in with a user ID and access password. He can also use the mObywatel application to log in by using the data transfer option.
3. The password for the individual account must be at least 8 characters (group of characters containing lower and upper-case letters, digits, and special characters), with at least 2 chars which are letters and 2 chars which are digits.
4. Having finished using the enrollment system, the candidate is obliged to log out.
5. The candidate is obliged to keep the password to the enrollment system secret.
6. Poznan University of Technology is not responsible for the results of any third party's activities within the enrollment system.
7. When applying and entering personal data in the enrollment system, the candidate confirms that they have been informed about the purpose and legal basis of the processing of personal data and about the personal data administrator.
8. The enrollment system assures the security of the stored data of candidates according to article 32 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
9. The enrollment system stores information locally in cookie files in order to remember an authenticated user's session and to collect statistical information about the manner of using websites.
10. The enrollment system registers all the events related to the actions of users and all the events related to its operation. Attempts to gain unauthorised access to the server or to the enrollment system working on it, attacks which block the system, breaking the security, interception, stealing or destroying the data of registered candidates are documented by Poznan University of Technology. The result of such operations is disqualification of the candidate from the enrollment process.

Pursuant to article 13 paragraph 1 and paragraph 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation - GDPR) we inform that:

1. The administrator of personal data is Poznan University of Technology, pl. Marii Skłodowskiej-Curie 5, 60-965 Poznań, TIN: 777-00-03-699, contact: email:  biuro.rektora@put.poznan.pl, telephone:  +48 61 665 3639.
2. The administrator of personal data has appointed the Data Protection Officer, Mr. Piotr Otomański, email: iod@put.poznan.pl.
3. Personal data is processed for:
   1. the recruitment of candidates for studies or for doctoral school - personal data is processed based on: article 69 of Act of 20 July 2018 – Law on Higher Education and Science, § 15 paragraph 1 of Regulation of the Minister of Science and Higher Education of 27 September 2018 on studies in conjunction with article 6 paragraph 1 letter c GDPR,
   2. the recruitment of candidates for postgraduate studies - personal data is processed on the basis of an agreement concluded between the organizer of postgraduate studies and their participant (postgraduate student) - article 6 paragraph 1 letter b GDPR based and the Act of 20 July 2018 – Law on Higher Education and Science (especially article 11 paragraph 2 and articles 160-164) in conjunction with article 6 paragraph 1 letter c GDPR.
4. The data of accepted for studies will be processed in order to carry out the education process and stored for a period of 50 years (§ 15 of the Regulation on studies).
5. Personal data of candidates may be shared with IT service providers (article 28 paragraph 1 GDPR), they can also be made available to authorities authorized to process them on the basis of legal provisions. Personal data of candidates performing the payment are shared with the payment service provider on the basis of a separate consent for the disclosure of data (article 6 paragraph 1 letter a GDPR).
6. Any data subject has the right to access their data and the right to have it rectified. Each person has the right to request the administrator of personal data to restrict data processing. Persons whose personal data are processed on the basis of article 6 paragraph 1 letter c of GDPR, as in this case, are not entitled to transfer personal data or to object to further processing. The list of processed data is presented in the enrollment system after logging in. Each person has the right to lodge a complaint to the President of the Office for Personal Data Protection.
7. Providing personal data is required to participate in the recruitment process. Providing personal data is required on the basis of the above-mentioned legal acts. Failure to provide personal data prevents participation in recruitment.
8. No automated decisions are made based on stored personal data.